Workplace safety is an important obligation for the person who owns the business. Whether the workplace is small or large, the safety of the people inside greatly matters for the productivity and performance of the company.
The most vulnerable point of security at any location is the one from where visitors enter and leave. At this point, there needs to be an effective mechanism installed to monitor the arrival and departure of everyone. It is easy to manage security measures when you know who is present and who is not at a certain workplace.
Here are your key steps for managing visitor safety at any workplace:
1. Arrival and Departure Points
The arrival and departure points should be attended, whether by electronic reception or in person. Specific places should be nominated for visitors to enter and leave.
2. Introduce Rules Depending on Risk Level
Not all visitors have the same purpose so the risk level can vary. Rules for short-term visitors and others should be present but different according to requirement. You may want to induct specific visitors based on safety hazards, protective clothing and equipment, smoking rules and emergency evacuation briefing.
3. Visitor Guidance
If you regularly have visitors that have not been or can’t be inducted through reception with the safety and other instructions, you may want to accompany them to their destination. Hire representatives who will be available when a visitor is expected.
4. Protective Equipment
This may depend on the nature of your workplace. For example, if you own a factory, it has special safety requirements. Similarly, visitors in a lab will be required to be protected against chemicals, gases and other toxins. The visitors at your workplace should be provided with relevant protective gear and clothing depending on the requirements of the specific environment.
5. Visitor Identification
If a visitor is supposed to visit just once or twice for a short time, it is helpful to identify them as one. They can be given tags that show they are here just for a small visit. Some companies may apply the rule to all kind of visitors depending on their requirements.
Whether you are monitoring visitors via a manned reception or using an electronic receptionist, a visitor management system is crucial for visitor safety at workplaces. Try our EVA Receptionist system free for 30 days to see how it can assist with your health and safety adherence.