In our hypercompetitive world, your business needs any edge you can get. Having a powerful and effective Visitor Management system can give your organisation just the competitive edge it needs to get ahead.
While there are countless ways the right system could help your business prosper, here are five of the biggest ways that it can help:
1. Tighter Security
Your reception area is your most vulnerable point of entry. A Visitor Management system can be used to precisely track who is coming and going into your facility. The digital system also records the time of every entrance and exit. A system can print visitor badges that help you identify your visitors and allow your visitors to ‘scan out’ when they leave. The system can even be used to log deliveries and control resources.
2. Improved Productivity
People are your company’s most valuable asset. A robust Visitor Management system frees up your reception staff to perform more valuable tasks. You no longer need to have valuable personnel spending mostly idle time watching the lobby. A Visitor Management system never needs a break and never has to go to lunch. With a Visitor Management system your lobby is never left unattended.
3. Easier to Audit
Digital records are more reliable and easier to search than manually kept logs. You can easily examine your records to see what happens at specific times or what specific people are doing. There are no issues of human error in recording entrances and exits. Performing a detailed audit is as easy as a few clicks, instead of spending hours pouring through logs.
4. Health and Safety Compliance
Allow visitors to sign an acknowledgement of the risks they are taking and the potential hazards they are facing when entering your place of business. This helps reduce your liability and keeps you in compliance with occupational safety regulations. A system can also be used to require visitors to sign waivers and confidentiality agreements. Medical offices can use a Visitor Management system to have patients sign important privacy forms, helping to keep the office in compliance with medical record privacy laws.
5. Enhance Your Personal Brand
Perhaps the most valuable reason for having a Visitor Management system is because of the enhanced services you can offer your guests. A host can be immediately notified once a visitor has arrived. A visitor can immediately check-in, sign any necessary paperwork immediately. The system can even be personally branded, display helpful videos, or give written instructions to visitors. You can also set up the system for several different languages, showing your customers and clients that you care about them and are detail oriented.
For most businesses, having a Visitor Management system is not a luxury... It's a competitive necessity.
When you invest in the right system you lower your costs, raise your productivity, and you strengthen your relationships with your customers.
Don't get left behind in your industry!